Excel Workbook Cheat Sheet For Dummies - Dummies (2023)

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Excel Workbook Cheat Sheet For Dummies - Dummies (1)

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As an integral part of the ribbon interface used by all major Microsoft Office applications, Excel provides access to shortcut key sequences which, for all keyboard enthusiasts, can greatly speed up the process of selecting keyboard commands. To save time accessing commands, check the shortcut key sequence in these tip tables.

Execute Excel File Menu Commands with Useful Shortcut Keys

Excel shortcut keys are activated by pressing the Alt key before typing the various mnemonic sequences. The mnemonic letter for all Excel File menu commands in Backstage view is F (for File). So, in the table below, you only need to focus on the second letter in the File menu shortcut key sequence.

Unfortunately, not all of these second letters are as easy to combine and remember as Alt+F. For example, notice the account option shortcut key sequence - Alt+FD - where the second mnemonic (D) is nowhere in the option name!

HotkeysExcel ribbon commandFunction
Alt+FHFechai→StartseiteShows the launcher where you can choose a template or open a recent or pinned workbook
Alt+UNOFechai→NeuDisplays the Available Templates panel in the Backstage View panel, where you can open a blank workbook or one from a template
Alt+FOFechai→ÖffnenDisplays the Open dialog box in normal sheet view, where you can select a new Excel workbook to open for editing or printing.
Alt+FIFechai→InfoShows the information panel in Backstage view, where you can view the current worksheet along with statistics about the workbook and protect the workbook, check the file for compatibility issues, and manage different versions created by the AutoRecover feature
Alt+FSDatei→SpeichernSave changes to a workbook. When you first choose this command for a new workbook, Excel displays the Save As dialog box
Alt+FAFile→Save AsDisplays the Save As dialog box in normal spreadsheet view, where you can change the file name, file location, and the format in which the file is saved.
Alt+FAArchive→View a copyFor a OneDrive file, displays the Save a Copy screen in Backstage view, where you select the OneDrive folder to save a copy of the file, the file name, and the format in which to save the file
Alt+FPFechai→DruckenDisplays the Print pane in Backstage view, where you can change print settings before sending the current worksheet, workbook, or cell selection to the printer.
Alt+FHFile → ShareDisplays the Share window in Backstage view, allowing you to send the current workbook as an email attachment or Internet fax, attach it to an email as a PDF file, save it a in a new file format or save it online on your company's SharePoint site or your own Windows Live SkyDrive
Alt+FEDatei→ExportadoresDisplays the Export screen in Backstage view, where you can change the workbook's file type or convert it to an Adobe PDF or Microsoft XPS document
Alt+FUDatei→VeröffentlichenAllows you to load all or part of your workbook into Microsoft Power BI (Business Intelligence), a standalone program that allows you to create advanced visual reports and dashboards on your Excel data
Alt+FCFechai→SchließenClose the current workbook without exiting Excel
Alt+FDFechai→KontoDisplays the Accounts screen in Backstage view, where you can change your user information, choose a new wallpaper and theme for all Office programs, add connected storage services, and get your product ID and other version information from Office
Alt+FKDatei→ComentáriosDisplays the Feedback screen in Backstage view, where you can send feedback to Microsoft about Excel features you like and dislike, suggest new features, and make other improvements.
Alt+FIData→OpçõesDisplays the Excel Options dialog box in normal sheet view, where you can change the default program settings, change the Quick Access Toolbar buttons, and customize the Excel ribbon.
Alt+FXArquivo→Excel ExcelExits the Excel program and closes all open workbooks after prompting you to save

Common Excel shortcut keys for executing formula commands

All shortcuts for selecting the most common formula-related commands in Excel start with the sequence Alt+M, as M was the only mnemonic left in forMulas (F was already assigned to the File menu commands).

HotkeysExcel ribbon commandFunction
Alt+MFFormulas→Insert functionOpens the Insert Function dialog (equivalent to clicking the Insert Function button in the formula bar)
Alt+MOUSEFormeln→AutoSumme→SummeSelect the occupied area over the cell cursor and enter the SUM formula to total the area
Alt+BUYFormeln→AutoSumme→DurchschnittSelect the occupied range over the cell cursor and enter the AVERAGE formula to average the total in the range
Alt+MUCFormulas→Autosume→Count numbersSelect the occupied area over the cell cursor and enter the COUNT formula to count the number of values ​​in the area
Alt+MIFormeln→FinanzenOpens a drop-down list listing all financial functions - click on the name to insert the function into the current cell
Alt+IFormulas→Date and timeOpens a drop-down list listing all date and time functions - click on the name to insert the function into the current cell
Alt+MNFormeln→NamensverwaltungOpens the Name Manager dialog with all range names in the workbook, where you can add, edit, and delete names
Alt+MMDFormulas→Define NameOpens the New Name dialog where you can name the cell selection or define a new constant
Alt+MSFormulas→Use in FormulaShows a drop-down list of range names in the workbook that you can click to insert into the current formula
Alt+MCFormulas→Create from selectionOpens the Create Names From Selection dialog box, where you specify which rows and columns to use for naming the selection of cells.
Alt+MHFormulas→Show FormulasShow and hide all formulas in worksheet cells
Alt+MXAFormeln→Optionen→AutomatischReactivate automatic recalculation
Alt+MXEFormulas→Options→Auto except data tablesTurns automatic recalculation back on for all parts of the worksheet except areas containing data tables
Alt+MXMForme→Opções→HandbuchEnable manual recalculation
Alt+MBFormulas→Calculate NowRecalculates formulas in the entire workbook when manual recalculation is enabled
Alt+MJFormulas→Calculate ArgumentsRecalculates formulas in the current worksheet when manual recalculation is enabled
(Video) How to Do a VLOOKUP With Two Spreadsheets in Excel

Excel display commands via shortcut keys

The mnemonic letter for all display-related commands in Excel is W (the last letter you see in Vista).

HotkeysExcel ribbon commandFunction
Alt+WLAnsicht→NormalReturns the worksheet to normal page layout view or page break view
Alt+WPView → Page LayoutPlaces the worksheet in page layout view and displays the page
Pauses, margins and rules
Alt+WIAnsicht→SeitenumbruchvorschauPlaces the worksheet in page break view and shows page breaks that you can customize
Alt+WOAnsicht→VollbildPuts the worksheet in full screen mode, which hides the file menu, quick access toolbar, and ribbon; press Esc to restore the previous view
Alt+WVGView → GridlinesHide and show the row and column grids that make up the cells in the worksheet area
Alt+GTView→Zoom to selectionEnlarges or reduces the worksheet area for magnification
Percentage needed to show cell selection only
Alt+WJAnzeigen→100%Resets the worksheet area to the default magnification percentage of 100%.
Alt+WNVer→Nova ventanaInsert a new window into the current workbook
Alt+WAView→Organize allOpens the Arrange dialog where you can choose how the workbook windows are displayed on the screen
Alt+WFVer→Congelar ventanaOpens the Freeze Window drop-down menu, which lets you choose how rows and columns are frozen in the worksheet area: Freeze Window (to freeze all rows and columns to the left of the cell cursor); Freeze the top row; or freeze the first column
Alt+WSView → ShareDivide the worksheet into four areas on the top and left
Cell cursor border as vertical and horizontal division
Lines - press hotkeys again to remove all windows
Alt+WHAnzeigen→AusblendenHide the current worksheet or workbook window
Alt+WUAnsicht→EinblendenOpens the Show dialog where you can select the window or workbook to redisplay
Alt+WBExhibit→Display side by sidePlace two open windows or workbooks side by side for comparison - press the hotkey again to restore the original full windows
Alt+WWView → Change WindowOpens the Switch window drop-down menu, where you can select the open window or workbook to be activated.

Excel shortcut keys for editing commands

The mnemonic for all editing commands is H (for Home) because all these commands are conveniently located on the Home tab of the ribbon.

But even if you remember to associate editing with the Home tab, and remember that Alt+H is always the starting point, you're still not free because the remaining letters on the shortcut keys aren't as easy to remember as you might think. . . as.

Fortunately, the most common editing commands (cut, copy and paste) still respond to the old Ctrl+ keyboard shortcuts (Ctrl+X, Ctrl+C and Ctrl+V, respectively), which are much faster than the Ctrl+ equivalents. +H if you are already familiar with them and use them regularly.

HotkeysExcel ribbon commandFunction
All+PVCInício→Einfügen→EinfügenPastes the currently copied or cut cell selection or graphic object onto the worksheet
Alt+HXHome → SchnittCuts the selection of cells or selected graphic objects from the workbook and places them on the Windows clipboard
Alt+HCInicial→KopierenCopy selection of selected cells or graphic objects to the Windows clipboard
Alt+HFPStartseite→Copy formatTurn on the Format Painter
Alt+HFOHome→Clipboard Dialog LauncherShow and hide the clipboard task pane
Alt+HIIHome→Insert→Insert CellsOpens the Insert dialog box so you can specify the direction to move existing cells to make room for those to be inserted.
All+HEREHome→Insert→Insert worksheet rowsInsert blank rows equal to the number of rows in the cell selection
Alt+HEREHome→Insert→Insert worksheet columnsInsert empty columns equal to the number of columns in the cell selection
Alt+BEHome→Insert→Insert worksheetInsert a new worksheet into the workbook
alt+diskHome→Delete→Delete cellsOpens the Delete dialog box so you can specify the direction to move existing cells to replace the ones being deleted.
Alt+HDRInicial→Löschen→BlattzeilenRemove rows equal to the number of rows in cell selection
Alt+HDCInício→Löschen→BlattspaltenRemove columns equal to the number of columns in cell selection
Alt+HDSInicial→Löschen→BlattClears the current worksheet after warning you about data loss if the worksheet contains cell entries
Alt+OKHome→Delete→Delete AllClears cell selection content, formatting, and comments
Alt+HEFHome→Delete→Delete formatsClears cell selection formatting without removing content and comments
Alt+HECHome→Delete→Delete ContentClears cell selection content without removing formatting and comments
Alt+BOMHome→Delete→Delete commentsClears all comments in cell selection without removing formatting and content

About this article

This article is from the book:

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(Video) Excel for dummies

About the authors of the book:

Pablo McFedriesis a technical writer who has been writing computer books since 1991 and has over 100 books under his belt. These books includeAlexa for Dummies, Amazon Fire TV for Dummies, Yline cutting for mannequins. You can visit Paul on the web at www.mcfedries.com.

Greg Harveyhas written tons of computer science books, the most recent beingExcel 2007 for Beginners, Windows Vista Quick Start Guide for Beginners,YExcel Book for Dummies.He began training corporate users to use IBM personal computers and associated computer software in the dark days of DOS, WordStar and Lotus 1-2-3 in the mid-1980s. With independent training, he taught courses in bank management software and spreadsheets at Golden Gate University in San Francisco for one semester.
His love of teaching translated into an equal love of writing.paramaniacsBooks are obviously her favorite writers because they allow her to write for her favorite audience, the beginner. They also allow you to use humor (a key element to success in the classroom) and, best of all, offer an opinion or two on the subject.

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(Video) Microsoft Excel Tutorial - Beginners Level 1


What is the easiest way to-learn Excel spreadsheet? ›

You can brush up on your Excel knowledge through an online course or boot camp that teaches both fundamental and advanced skills. For someone new to Excel, a boot camp offers learners a flexible educational experience to learn Excel as part of their coursework in as short as a few months.

Is there a cheat sheet for Excel? ›

Have the basics of formulas, operators, math functions and more at your fingertips. Welcome to our Excel Basics Cheatsheet! Whether you're new to the program or just need a quick refresher, this guide will help you master the essential skills needed to navigate and utilize the powerful features of Excel efficiently.

How to use Excel step by step? ›

Enter your data
  1. Click an empty cell. For example, cell A1 on a new sheet. Cells are referenced by their location in the row and column on the sheet, so cell A1 is in the first row of column A.
  2. Type text or a number in the cell.
  3. Press Enter or Tab to move to the next cell.

What are the worksheet basics? ›

The term Worksheet used in Excel documents is a collection of cells organized in rows and columns. It is the working surface you interact with to enter data. Each worksheet contains 1048576 rows and 16384 columns and serves as a giant table that allows you to organize information.

How can I learn Excel fast for free? ›

10 Best Free Microsoft Excel Courses Beginners Can Join in 2023
  1. Useful Excel for Beginners [Udemy] ...
  2. Everyday Excel, Part 1 [Free Coursera Course] ...
  3. Microsoft Excel — Improve your skills quickly [Udemy] ...
  4. Easy Excel Basics for Beginners — Get Started with Excel [Udemy]

Can I learn Excel in 3 days? ›

Although it's possible to gain a basic understanding of Excel's interface and core functions in just a few hours, it can require additional time and study to master its more complex capabilities. It takes most Excel users approximately 18-20 hours to fully learn this spreadsheet application.

How difficult is Microsoft Excel? ›

Excel can be a challenging tool to master if you're a beginner and have no experience in data or spreadsheets. However, learning the basics is a straightforward process that only takes a short amount of time, especially if you get some help from online courses.

What are the 5 functions in Excel? ›

The most frequently used functions in Excel are:
  • AutoSum;
  • IF function;
  • LOOKUP function;
  • VLOOKUP function;
  • HLOOKUP function;
  • MATCH function;
  • CHOOSE function;
  • DATE function;

What are the 4 major parts of Excel? ›

  • Worksheet - rectangular grid of rows (numbers) and columns (letters)
  • Cell - intersection of row and column.
  • Cell reference - unique address, coordinates of the intersection of a column and row (B7)
  • Gridlines - horizontal and vertical lines.

What is the difference between a workbook and worksheet? ›

A workbook is a spreadsheet program file that you create in Excel. A workbook contains one or more worksheets. A worksheet (also known as a spreadsheet) consists of cells in which you can enter and calculate data. The cells are organized into columns and rows.

What are the five steps in preparing a worksheet? ›

In preparing a worksheet, the following steps must be followed:
  1. Post Balances in Trial Balance Columns. ...
  2. Post Adjusting Entries in Adjustment Columns. ...
  3. Complete Income Statement Columns. ...
  4. Determine Net Loss or Net Income. ...
  5. Complete Balance Sheet Columns.
May 2, 2023

Can I learn Excel in 2 days? ›

These topics are pretty time consuming but easy to learn. So, it all depends on you. If you practice every day and dedicate around 2-3 hours every day to learn the concepts, then you can learn it within four weeks. But, to master the concepts in Excel, you need to use the tricks and formulas on a daily basis.

Can I learn Excel in an hour? ›

Within 1 hour, you can use Excel the way a working professional would use. 1. Excel is powerful. Microsoft tries to make Excel as relevant to anyone as possible.

Is there free Excel training online? ›

Frequently Asked Questions About Online Excel Courses. Alison offers free online Excel courses on its platform. There is a wide range of courses for everyone - from beginners or intermediate users, core Excel skills for accounts, or most useful formulas to master the tool.

What are the hardest things to learn in Excel? ›

In this post, lets examine the top 10 struggles according to you and awesome remedies for them.
  • VBA, Macros & Automation. VBA is the most struggling area of Excel. ...
  • Writing Formulas. Excel has hundreds of functions. ...
  • Making Charts. ...
  • Pivot Tables. ...
  • Conditional formatting. ...
  • Array Formulas. ...
  • Dashboards. ...
  • Working with data.
Jun 18, 2014

How many formulas in Excel? ›

Learn how to use all 300+ Excel formulas and functions including worksheet functions entered in the formula bar and VBA functions used in Macros.

What does Ctrl F means in Excel? ›

Notes: To quickly find a shortcut in this article, you can use the Search. Press Ctrl+F, and then type your search words. If an action that you use often does not have a shortcut key, you can record a macro to create one.

What does Ctrl D do in Excel? ›

Excel – Use CTRL-D to duplicate the data from the cell above you have selected. You can highlight multiple cells to fill them all too!

What does Ctrl R do in Excel? ›

Ctrl + R: Fills the selected cells with the contents of the cell to the left. 14. Ctrl + S: Saves the active workbook.

What is the hardest thing to do in Excel? ›

What is the hardest thing to learn in Excel? VBA is Excel's most difficult area. Most people indicate they have difficulty writing macros, automating parts of their work, comprehending VBA, and designing Excel apps.

What is very hidden in Excel? ›

The difference between hidden and very hidden sheets in an Excel workbook is the ability to find and unhide them. Very hidden sheets are not exposed when you select Unhide. You do not even have the option from the tab to make a sheet very hidden in the first place.

What is Microsoft Excel for dummies? ›

Excel for Dummies is your Excel bible for learning basic Excel skills. Sometimes Excel books expect you to already know things about Excel, which make them hard to follow. However, this free Excel training article will start with the basics to help you get up and running.

Can I master Excel in a day? ›

It's impossible to learn Excel in a day or a week, but if you set your mind to understanding individual processes one by one, you'll soon find that you have a working knowledge of the software. Make your way through these techniques, and it won't be long before you're comfortable with the fundamentals of Excel.

How many days will it take to learn Excel? ›

You will require a minimum of 20 – 24 hours to learn the basics. 30-45 days to learn intermediate-level Excel. Around 3 months of dedication are required to advance your skills in Excel Software.

What are the 4 reasons people should learn Excel? ›

Learning Excel helps you to be able to perform a number of tasks more efficiently, including:
  • Creating budgets.
  • Organizing revenue statements.
  • Tabulating profit and loss details.
  • Monitoring supplies and inventory.
  • Helping others to understand data with visualizations such as charts and graphs.
Sep 1, 2022

What is the most common task performed with Excel? ›

SUM functions. Probably the most frequently used function in Excel (or any other spreadsheet program), =SUM does just that: It sums a column, row, or range of numbers—but it doesn't just sum. It also subtracts, multiplies, divides, and uses any of the comparison operators to return a result of 1 (true) or 0 (false).

What are the 7 common uses for Excel? ›

The 7 Most Popular Uses Of Excel For Your Business
  • Data Entry and Storage. At its most basic level, Excel is an excellent tool for both data entry and storage. ...
  • Collection and Verification of Business Data. ...
  • Administrative and Managerial Duties. ...
  • Accounting and Budgeting. ...
  • Data Analysis. ...
  • Reporting + Visualizations. ...
  • Forecasting.

What is basic Excel functions? ›

Excel formulas enable you to perform calculations such as addition, subtraction, multiplication, and division. In addition to these, you can find out averages and calculate percentages in excel for a range of cells, manipulate date and time values, and do a lot more.

What are the two most commonly used functions in Excel? ›

Top 11 Most Used Functions in Excel
  • SUM: This is probably Excel's most basic and commonly used formula. ...
  • AVERAGE: As the name suggests, this formula returns the average of a range of cells. ...
  • COUNT: This formula counts the number of cells in a range that contains numbers.

What are the 9 principles of Excel? ›

Principles of Excel
  • Principle 1: Be client ready. ...
  • Principle 2: Begin with the end in mind. ...
  • Principle 4: Separate the data. ...
  • Principle 5: Highlight and limit and hard coding. ...
  • Principle 6: Break down large complex formulas. ...
  • Principle 8: Ask for help or look online. ...
  • Principle 9: Use Keyboard Shortcuts.

What are pivot tables used for? ›

A PivotTable is an interactive way to quickly summarize large amounts of data. You can use a PivotTable to analyze numerical data in detail, and answer unanticipated questions about your data. A PivotTable is especially designed for: Querying large amounts of data in many user-friendly ways.

What are five 5 types of data that can be stored in an Excel cell? ›

In a Data Model, each column has an associated data type that specifies the type of data the column can hold: whole numbers, decimal numbers, text, monetary data, dates and times, and so on.

What is the bar at the top of Excel called? ›

The Excel Workbook Window. Menu Bar. The Menu Bar at the top of the screen gives you access to different commands that are used for such tasks as opening and closing files, printing documents, formatting data, and other operations.

What are the 6 Excel functions? ›

Most useful Excel functions with formula examples
  • Text / string functions.
  • Logical functions.
  • Math functions.
  • Statistical functions.
  • Lookup and reference functions.
  • Financial functions.
  • Date functions.
  • Time functions.
Mar 21, 2023

How many worksheets are in a workbook? ›

By default, a new workbook contains three worksheets, but you can change the number of worksheets that you want a new workbook to contain. For more information, see Change the number of worksheets in a new workbook. You can also add and remove worksheets as needed.

What is an example of a workbook and worksheet? ›

In Microsoft Excel, a workbook is a collection of one or more spreadsheets, also called worksheets, in a single file. Below is an example of a spreadsheet called "Sheet1" in an Excel workbook file called "Book1." Our example also has the "Sheet2" and "Sheet3" sheet tabs, which are also part of the same workbook.

What is a workbook used for? ›

Meaning of workbook in English. a book used in school containing text and questions and sometimes having spaces for a student to write answers in: There's a workbook to accompany the textbook.

What is written on the three line heading on a work sheet? ›

*The heading consists of 3 lines and contains the name of the business, the name of the report, and the date of the report.

What are the three components of a worksheet? ›

What are the Components of Worksheets?
  • Cells. Cells are the individual blocks created by the intersection of the horizontal and vertical lines on worksheets. ...
  • Rows and columns. Rows are the horizontal lines of cells on worksheets. ...
  • Names (named ranges). Rows and columns have names. ...
  • Usedcellrange and getusedcellrange.
Oct 20, 2022

What is the first step in worksheet preparation? ›

8 steps for preparing an accounting worksheet
  1. Write your company's name. ...
  2. Create column titles. ...
  3. Place the unadjusted trial balance. ...
  4. Enter your adjustments. ...
  5. Identify your adjusted trial balance. ...
  6. Record the income statement. ...
  7. Complete the balance sheet. ...
  8. Write your closing entries.
Jan 26, 2023

What should I learn in Excel for beginners? ›

Excel Skills You Must Know
  1. Master the Shortcuts.
  2. Import Data from a Website.
  3. Filter Your Results.
  4. Calculate the Sum.
  5. AutoCorrect and AutoFill.
  6. Display Formulas.
  7. Manage Page Layout.
May 22, 2023

How can I learn Excel from basic to advanced? ›

Excel Tutorials : Beginner to Advanced
  1. Excel Keyboard Shortcuts Every Analyst Must Know.
  2. VLOOKUP Function and Its Uses.
  3. HLOOKUP Function and Its Uses.
  4. MID Function and Its Uses.
  5. OFFSET Function with Examples.
  6. CHOOSE Function and Its Uses.
  7. Handle Wrapped Text in Excel.
  8. Hide zeros in range in Excel.

Why is it so hard for me to learn Excel? ›

Even tech-savvy professionals can find Excel difficult because it has its own programming language, Visual Basic for Applications (VBA), which is used to create macros, or pre-saved automations that run an action or a set of actions.

What is the fastest way to improve Excel skills? ›

Top 10 ways to improve Microsoft Excel skills in 2022
  1. Master keyboard shortcuts. Excel comes with a slew of keyboard shortcuts to help you work faster and more productively. ...
  2. Conditional formatting. ...
  3. Macros. ...
  4. PivotTables. ...
  5. Charts. ...
  6. Filters/ AutoFilter. ...
  7. COUNTIF. ...
  8. Flash Fill.
Dec 6, 2022

What is the most common mistakes with Excel? ›

The #### error is one of the most common errors when using Excel, and it's easy to fix. Excel prints this error message when the width of a column is not wide enough to display all the characters within that cell. This error can also occur when Excel displays a negative time and date.

What are the 5 powerful Excel functions that make work easier? ›

5 Functions of Excel/Sheets That Every Professional Should Know
  • VLookup Formula.
  • Concatenate Formula.
  • Text to Columns.
  • Remove Duplicates.
  • Pivot Tables.
Jan 23, 2019

What is most confusing about Excel? ›

Common Excel Confusion – Numbers appear when certain letters are pressed. This can be one of the most frustrating of the common Excel confusions. If numbers appear when the letters J, K, L, U, I, O or M are being pressed, the user may have inadvertently activated NumLock.

What are the levels of Excel skills? ›

There are three levels of Excel skills – basic, intermediate and advanced. The basic Excel skills include cell references, styles, showing formulas, keyboard shortcuts, basic spreadsheet formatting and data ranges.


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